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Administration

Office Administrator

Full Time

Job summary 

The main focus of the role is to assist the Development and Estate units in performing day-to-day administrative duties.

Responsibilities:

  • Responsible for office administration including documentation & maintaining records.
  • Responsible for digitizing company documents and archiving.
  • Assist in the preparation of regularly scheduled reports.
  • Viewings on Group properties.
  • Maintains and enhances relations with residents and staff of leased apartments.
  • Write and distribute emails and inputting of data.
  • Organize and schedule appointments.
  • Creating and maintaining records.
  • Provide general support to visitors and clients.
  • Performs general office duties, such as, answers the telephone, writes service requests, follows-up on completed or pending service requests, filing and orders office supplies and printed material.
  • Handling of incoming and outgoing mail and distribute accordingly.
  • To keep record-keeping / filing system up to date.
  • To keep copies of contracts, agreements, licenses, permits, certificates and any other documentation and file respectively.
  • To take minutes of meetings as and when requested.
  • Greet guests for meetings
  • To ensure that the standard telephone procedure and etiquette are adhered to.
  • Respect and observe the company’s rules and regulations together with policies and procedures.
  • Actively participate in training and development programs and maximize opportunities for self-development.
  • To perform any other duties as may be assigned from time to time by the Company.

Requirements:

  • At least 1-year experience in an administrative role.
  • Basic knowledge of the property market would be considered an asset.
  • Is meticulous and have excellent organisational skills.
  • Excellent written and verbal communication skills in English and Maltese languages.
  • Able to communicate in a courteous and professional manner with internal and external contacts, over different mediums, such as, over the phone, face-to-face, electronic communication.
  • Previous experience in the use of Microsoft Office software.
  • Excellent customer service skills together with a can-do attitude.

Interested candidates are requested to send a CV together with a covering letter to recruitment@axgroup.mt 

   

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