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Administration

Personal Assistant to the Director

Full Time

Job Summary

Assisting the Director  in the day-to-day activities and performing secretarial duties as requested and assisting other team members in their tasks.

Responsibilities:

  • To prepare and handle all administrative/clerical duties, such as filing, typing, emailing, scanning, photocopying, binding.
  • Make appointments for the Director and keep agenda up-to-date.
  • Handling incoming and outgoing mail and distribute accordingly.
  • Keep record-keeping / filing system up-to-date.
  • Keep copies of contracts, agreements, licenses, permits, certificates and any other documentation and file respectively.
  • Take minutes of meetings as and when requested.
  • Greet guests for meetings
  • Responsible for office equipment being used and stationery
  • Ensure that the standard telephone procedure and etiquette are adhered to.
  • Respect and observe the company’s rules and regulations together with policies and procedures.
  • Actively participate in training and development programs and maximise opportunities for self development.
  • Perform any other duties as may be assigned from time to time by the Company.

Requirements:

  • Advanced level of Education, a secretarial diploma is considered an asset
  • Experience in a similar position is a must
  • Excellent writing and communication skills
  • Good presentation skills
  • Good knowledge of Microsoft Office
  • A good team-player
  • A committed and loyal individual

 


Interested candidates are requested to send a detailed CV to recrutiment@axhotelsmalta.com

  

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