Job Summary
AX Group is seeking a Contracts Administrator to join its AX Development team and support the effective management of contracts and commercial documentation across development projects.
In this role, you will be responsible for preparing, reviewing and finalising contracts, purchase orders and amendments, coordinating contract execution and document control, maintaining accurate contract registers, and tracking contractual obligations, milestones and performance. Working closely with internal teams, consultants and contractors, you will support compliance, risk management, reporting and data analysis to enable informed commercial decision‑making in a dynamic, fast‑paced environment.
Responsibilities:
- Manage the full contract lifecycle, including the preparation, review, execution, amendments, and maintenance of contracts, purchase orders, and related documentation.
- Monitor contract performance, milestones, deliverables, compliance, and associated risks, escalating issues and supporting claims or dispute resolution when required.
- Maintain accurate contract registers, records, renewal schedules, and audit-ready documentation in line with legal, regulatory, company, and procurement requirements.
- Prepare reports, analyse data, and provide contract performance insights to support commercial decision-making and operational oversight.
- Support the development, review, and implementation of contracting procedures, policies, and best practices.
- Collaborate with internal teams, contractors, consultants, and other stakeholders to ensure the successful delivery of objectives and contractual obligations
Requirements:
- Strong communication, interpersonal, and stakeholder management skills, with the ability to collaborate effectively across teams and business units.
- Excellent organisational, analytical, and time management skills with strong attention to detail.
- Ability to manage multiple priorities, adapt to changing business needs, and meet deadlines in a fast-paced environment.
- Skilled in maintaining accurate records, documentation, contracts, and correspondence while ensuring compliance and confidentiality.
- Ability to collect, organise, analyse, and report data with a high level of accuracy.
- Proactive problem-solver with a willingness to learn, take initiative, and escalate issues when required.
- Reliable, responsible, and committed team player who supports team objectives and delivers high-quality work with integrity.
Great benefits
rewarding great talent
Supporting mental wellbeing is part of how we care for our people. We believe a healthy workplace supports both mind and body. Through our partnerships with Paths and Crisis Resolution Malta, team members have access to confidential support from qualified professionals to discuss personal or emotional challenges.
This service is available free of charge and provides a safe, supportive space to seek guidance, with complete confidentiality and independence from the organisation, so you can focus on your wellbeing with confidence and peace of mind.
Being there when it matters most. Through AX Foundation, we support our people during challenging moments, offering assistance when extra help is needed. The Foundation also extends its support to wider community initiatives, reflecting our belief that caring for people goes beyond the workplace and into the communities we are proud to be part of.
All full‑time employees benefit from a basic health insurance plan covering a range of medical services and treatments. You can also choose to upgrade to a more comprehensive plan at a discounted rate, giving you added peace of mind and support in taking care of your health.
Wellbeing matters at AX Group. We support our team members in staying active and balanced through a range of wellbeing benefits. Employees enjoy complimentary access to the hotel gym at AX Sunny Coast Resort & Spa, use of the gym facilities at our Head Office, an €80 annual refund on gym memberships, and exclusive discounts at selected gyms across Malta. Team members can also benefit from special rates on holistic wellness services at V Spa. Together, these benefits are designed to support a healthy, balanced lifestyle alongside your career.
Planning for important life milestones? Through our partnership with Bank of Valletta (BOV), AX Group team members can benefit from preferential banking terms, including favourable interest rates and reduced processing fees on selected services. It’s one of the ways we support our people in planning for the future and managing important financial decisions with greater confidence
Great teams grow through great people. Through our Refer a Friend programme, AX Group employees can recommend talented candidates for open roles across the Group. When your referral joins the team and successfully completes their probation, you’ll receive a one‑time referral bonus as our way of saying thank you.
Developing your career is part of what it means to work at AX Group. Through AX Academy, our people have access to professional training, development programmes and learning opportunities designed to help them build new skills and grow with confidence. Whether you're starting your career through an internship or taking the next step in your profession, we invest in continuous learning across every stage of your journey.
From practical, job specific training to leadership development and ongoing learning, AX Academy supports employees in reaching their potential while building rewarding long term careers in Malta. Because when our people grow, so does our business.
As part of AX Group, our hotels are yours to enjoy. Employees benefit from exclusive accommodation rates across our award‑winning properties, making it easier to plan a staycation or share a memorable getaway with friends and family. It’s our way of letting you experience the hospitality we’re proud to deliver every day.
Every AX team member receives an Employee Card, giving access to exclusive discounts and offers across AX brands and our partner network. From professional services and retail to leisure experiences and more, it’s one of the ways we support our people beyond work and help make everyday life a little easier.
Birthdays are meant to be celebrated. Every year, AX employees receive a special birthday voucher to enjoy at one of our restaurants. From Michelin‑starred dining at Under Grain to bold flavours at TemptAsian or a relaxed meal at Cheeky Monkey, it’s our way of celebrating you and encouraging you to enjoy the dining experiences we’re proud to create – with friends or family.
We know life doesn’t pause for work. Where roles allow, AX Group offers flexible working arrangements to help our people balance their professional and personal commitments. Whether it’s family responsibilities, appointments or everyday errands, flexitime is designed to give you greater control over your time while continuing to contribute and grow at work.
AX Development
At AX Group, we strongly believe that a career with us is a journey of learning, challenges, and rewards.
