Events Coordinator

Job Summary

Are you ready to take your passion for event planning to the next level? Do you thrive in a dynamic, fast-paced environment where no two days are the same? Look no further – we have the perfect opportunity for you!

Welcome to AX ODYCY, where unforgettable moments come to life! Our iconic hotel is renowned for its impeccable service, stunning venues, and commitment to creating exceptional experiences for our guests. Now, we're searching for a talented Events Coordinator to help us continue exceeding expectations.

Responsibilities:

• Receive, handle, and convert meetings, events and group inquiries.
• Plan events in conjunction with the client.
• Present and sell available and suitable banquet/event options to the highest possible standard.
• Coordinate and carry on venue viewing with potential clients.
• Ensure that administrative work is up-to-date and maintain updated files on active accounts within their area.
• Establish and maintain a high level of communication and effective relations with colleagues and clients.
• Collect information and build a database of clients’ history.
• Ensure that all refused business is recorded with reasons for refusal or decline.
• Issue contracts and function orders for confirmed business
• Assist the Events Manager in the production of weekly and monthly reports, statistics and forecasts.

Requirements:

• Minimum of 2 years of experience in a similar position
• Previous experience in hotel operations is a must
• Outstanding verbal and written communication skills
• Outgoing personality and smart appearance
• Excellent verbal and written skills in both English and Maltese language
• A problem solver able to “think on their feet.”
• A natural leader who demonstrates attention to detail
• A people person able to work in a team, and flexible hours
• Computer literate