Administrative Assistant

Job Summary

AX Care is seeking a proactive and highly organized Administrative Assistant to provide one-to-one support to the General Manager. The role involves managing schedules, coordinating communications, arranging travel, and ensuring smooth operations across the organization. This is an excellent opportunity for someone with strong organizational and communication skills who thrives in a dynamic environment.

Responsibilities:

• Schedule and organize meetings, appointments, and events for the GM, ensuring effective time management.
• Act as the first point of contact for internal and external communications, including emails, calls, and correspondence.
• Arrange and coordinate travel logistics (flights, accommodation, transportation) for the GM and other staff when needed.
• Prepare meeting agendas, take minutes, and track action items to ensure accountability.
• Maintain and organize digital and physical files, ensuring easy access to important documents.
• Facilitate communication between departments to align projects with the GM’s directives and company goals.
• Support departments with preparing reports, presentations, and analyses for decision-making.
• Monitor project timelines and deliverables, offering administrative support when required.
• Manage office supplies and ensure resources are available for all departments.
• Assist in planning and coordinating company events, training sessions, and team-building activities.
• Handle confidential and sensitive information with professionalism and discretion.
• Perform ad hoc tasks as directed by the GM, adapting to shifting priorities.

Requirements:

• 1–2 years of experience in an administrative role (preferred).
• Strong proficiency in English (written and spoken).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Problem-solving abilities with a proactive, adaptable mindset.
• High level of discretion and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.