Accounts Clerk

Job Summary

AX Hotels is seeking a motivated, meticulous, and responsible Part-Time Accounts Clerk to join our Centralised Finance Team. This role is ideal for someone who is organised, goal‑oriented, and eager to grow within a dynamic and fast‑paced hospitality environment. The selected candidate will support the invoicing and billing processes across all hotel market segments, ensuring accuracy, compliance, and smooth financial operations.

Responsibilities:

• Perform general office duties such as answering phones, responding to emails, processing mail, filing, and other administrative tasks.
• Monitor and reconcile control accounts daily, including invoicing and highlighting overdue balances to Credit Control.
• Audit event charges on paymaster accounts for accuracy.
• Verify group reservations, rooming lists, and billing information.
• Handle daily tour operator billing and ensure accurate account documentation is sent promptly.
• Prepare advance deposit invoices as needed.
• Liaise with internal departments (Groups, Sales & Reservations, Events) regarding billing and attend relevant meetings.
• Support Credit Control with billing details and payment follow-ups.
• Accurately record invoices, receipts, and payments; update and reconcile payables and receivables.
• Maintain orderly financial records and ensure compliance with company policies and statutory requirements.
• Collaborate with other departments to resolve queries and support smooth financial operations.

Requirements:

• At least 1 year’s experience in accounting or receivables, preferably within hospitality.
• Knowledge of hotel systems preferred.
• Proficient in Excel and Outlook.
• Strong organisational skills; able to work independently.
• Flexible and eager to learn new tasks.
• Excellent communicator with strong relationship-building skills.
• Can perform under pressure and meet deadlines in a fast-paced environment.
• Fluent in English.