Purchasing/ Stores Officer

Job Summary

AX Hotels- Valletta are looking for a Purchasing/ Stores Officer The selected candidate will be responsible for ordering all items against written purchase requests against definite specifications, ensuring that adequate stocks are kept as per the established stock levels and to control and direct any suppliers coming in the premises. 

Responsibilities:

• To order all items against written purchase requests from the department head concerned.
• To order items at the most competitive prices.
• To order against definite specifications on quality, weight, etc. and ensure that these specifications conform to the Hotels' standards.
• To compare purchase prices regularly with price lists in the government gazette and price levels of other suppliers.
• To ensure that adequate stocks are kept as per the established hotel par stock levels.
• Co-operates with the team and members of management and be supportive and loyal to the company.
• To keep adequate records of purchase prices for each item regularly purchased.
• To maintain a monthly price index of the main commodities purchased.
• To raise a purchase order for each item ordered, indicating on the order the quantity, purchase price agreed to with the supplier and specifications.
• To inform management immediately of any item that has increased substantially in price.
• To prepare monthly, a 'changes in purchase prices' list.
• To purchase direct and deliver to the Hotel, items which are required urgently, always with the General Manager’s approval.

Requirements:

• Good Standard level of education, preferably O’Level Standard 
• At least 2 years’ experience working in a similar position
• Good knowledge of suppliers and contacts
• Able to manage and lead a team of co-workers
• Self-confident, efficient and well organized
• Verbal and written communication skills
• Computer literate

This position requires full flexibility by working in all areas of stores from receiving to data inputting in the computer system and issuing of purchase orders. 

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